The Ultimate Shopify Inventory Management Guide Including Definition, Importance, Setup Process, Best Practices and Top 10 Best Shopify Inventory Management Apps

One of the most well-known e-commerce businesses today is Shopify. Many organizations and billions of individuals use this platform. Shopify maintains a dominant position in the industry despite the presence of several rivals by consistently offering users new and enhanced services.

Managing an eCommerce logistics business involves more than just purchasing and reselling goods. Owners must exercise caution regarding various issues, including displaying items, having reliable logistical systems, satisfying client needs, and many more. The most crucial and underappreciated of all those issues is inventory management.  

Small eCommerce businesses in the US fail to maintain track of their inventory in about 43% of cases. As a result, they frequently have to cease operations or, in severe circumstances, dissolve.

You’re at the proper spot if you don’t want to suffer that destiny. This article will discuss shopify inventory management, its importance, advantages, and the best practices to improve shopify inventory management. You’ll also learn about the best apps to manage and enhance your inventory management. So let’s get started.

What is Shopify Inventory Management?

The techniques used to regulate inventory holding levels, cut expenses and manage supply requirements are called shopify inventory management. Although it is more of a problem for physical things, inventory may also be set for digital products if you want only to sell a specific number of them.

Inventory management is a procedure that aids in keeping track of the goods and supplies you have on hand in your Shopify business.

To better comprehend it, let’s look at this illustration:

Let’s say you run a shoe store.

You must keep track of sales, income, and future estimates to properly manage a shopify store selling shoes. You must also understand how many pairs of shoes you must sell to make the appropriate earnings.

However, you must first know how much to purchase to know how much to sell. The significance of the shopify inventory management system is now evident.

The following situations may occur if you don’t know how much footwear you have or need:

  • You can run out of shoes at your business and miss out on prospective purchases.
  • The worst-case scenario is when a client expects you to complete their order, but you run out of shoes, and your promise to deliver the product goes in vain.
  • You may also have extra pairs of shoes in stock, but if you keep them there for too long, you risk degrading their quality and having to throw them away.

Utilize shopify inventory management system to prevent all of these situations.

Effective inventory management is the key to a prosperous Shopify store. The aim is to keep inventory at a lower cost while assuring stable stock levels and quick same-day delivery. For many retailers, efficiently managing inventory is about finding a balance between ensuring enough stock is accessible without overstocking or squandering items.

Discover the significance of the shopify inventory management system by reading further.

WareIQ – Amazon-prime Like Logistics for Modern Brands in India

WareIQ, an eCommerce fulfillment company, empowers online brands with a superior-tech platform to compete with Amazon like service levels by bringing their average delivery timelines from 5-10 days to 1-2 days.

"WareIQ came to Gynoveda with a full stack fulfillment platform & gave Gynoveda access to a nation wide network of fulfillment centers & last mile & hyperlocal courier partners closer to our customers based out of North East & North India. They made same-day delivery possible for us in metros."
- Vishal Gupta, Founder, Gynoveda

Importance of Shopify Inventory Management to eCommerce Businesses

Shopify Inventory management is crucial to the expansion of an online store. It’s not just about giving data about the products you offer; it’s also about earning money, enabling effective cost control of operations, and satisfying your consumers.

To reduce the risk of overselling, prevent stockouts and excess inventory, boost efficiency, enhance customer satisfaction, and achieve other goals, an online business firm needs an effective shopify inventory management system.

After all, exceptional client experiences increased revenues, and analysis of everything from order status to stock level are the goals of every firm. It is crucial to maintain track of inventories for this reason.

An effective Shopify inventory management system ensures you have enough products to meet client demand. However, if you don’t like using Shopify to manage your inventory, you can lose money by keeping too much product on hand or squandering cash on lost opportunities for sales.

However, if Shopify inventory management is done correctly, it may significantly increase your cash flow and lower your business expenditures.

Let us dive into detail and know why shopify inventory management is crucial for your business.

Keeps Track Of Inventory Levels

Shopify inventory management software enables entrepreneurs running online stores to create unique product listings. They may even arrange items according to their kind, seasonal availability, and client desire, among many other factors. In addition, owners can manually update the inventory field next to each product to maintain a real-time inventory count.

Manage Product Variations

Manage all of a product’s versions from one location. For each variant of a product you sell on Shopify, you may alter the SKU, price, weight, and inventory number. In addition, you can create unlimited variations for a single product representing various sizes and colours. Owners may control variants of each product in this way without spending money or utilizing any other tools.

Availability of Inventory History

The inventory history of any product and its variations is accessible to owners. For example, they can look up the time the modification was made, who did it, how many adjustments were made, and how much product was left or entered the store.

Cash Flow Optimization

To generate income, eCommerce shop owners must purchase, stock, and sell items. In addition, owners must make payments for the goods while they remain unused at the warehouse. However, they can manage their cash flow if an inventory management tool directs them as they make purchases following the anticipated sales and warns them when the inventory is running low.

Prevents Spoilage and Wastage

It has historically been challenging to strike the right balance, with many maintenance departments frequently finding themselves with too much, which causes inventory waste. The expenditures are considerable because the consequences are widespread. The initial cost of the part plus any related carrying expenses are lost when there is a waste. There are also opportunity costs because your capital was invested in the inventory. Waste has many root causes; thus, the answer must be comprehensive. Using the shopify inventory management system, you can track inventory to ensure your counts are correct in real-time and use past consumption rates to set minimum and maximum levels. Inventory management may help you save time and money with exemplary efforts to minimize the spoilage and wastage of products.

Mitigates Deadstock

The dead stock may be a severe issue for businesses with extensive inventories stored in their warehouses. Dead stock is merchandise that has been unused on your warehouse shelves for longer than a year. Although it is doubtful that the dead product would move, it is taking up valuable storage space and costing the company money. There are several causes of dead stock.

The shopify inventory management system is helpful in this situation. It is a versatile tool that will enable various innovative inventory management strategies in your warehouse. One of these remedies aids in reducing dead stock. Such inventory management allows for the tracking of sales trends and inventory movements throughout an item’s entire lifespan.

It can facilitate forecasting, inventory procurement, and data analysis of past data. This implies that you may choose how much stock to buy with greater intelligence and knowledge. As a result, you reduce the chance of having dead stock on your shelf by making wiser purchases.

Regulates Storage and Operating Expenses

The more merchandise store owners stock, the higher their prices will be because they must pay for warehousing. However, with the help of shopify inventory management software, companies can control their supply and only purchase things that will sell quickly.

Enhances Customer Satisfaction

A key component of effective customer service management is inventory management. Using readily available data, you may accurately tell customers about inventory supply levels and match the correct order to the right client.

Successful inventory control is crucial to customer happiness and satisfying customer experiences. Inventory management encompasses a variety of functions that work together to provide excellent customer service.

When it comes to product returns, Shopify inventory management software assists you in managing the customer experience.

The inventory management system on shopify can keep track of crucial information about returned goods and gives you a choice to hold additional inventory levels that correspond to your return rates. Additionally, you may keep track of the causes of returns and deal with problems to lower the number of returns, keeping customers happy.

3 Steps to Setup Shopify Inventory Management

Here is a summary of some of the fundamental initial stages for inventory management utilizing Shopify’s built-in capabilities. 

Step 1- Set Up Inventory Tracking 

You must first set up inventory tracking to adjust the inventory levels by product. After this is set up, you may view 90 days’ worth of inventory history. The procedures for setting up inventory tracking are as follows:

  • Go to “Items” in your Shopify admin and choose “All products.”
  • To monitor a product, click the name of the product. Then, click the version you wish to follow if the product comes in different iterations (for instance, in more than one colour or size).
  • Choose “Track” quantity under “Inventory.”
  • After adjusting the quantity, click “Save.”

Step 2- Decide Where To Keep Your Merchandise

The next step is choosing a place (or locations) for your inventory. As long as a product is supplied in at least one area, you can update the list of locations that carry it and alter the product’s inventory levels at each site.

  • Open the product you wish to choose a location for by going to “Products” first.
  • Ensure the product’s amount is selected in the ‘Inventory’ section.
  • Then choose “Edit Locations.”
  • Verify the places where the product is sold.
  • Select “Save.”

Step 3- Change inventory levels 

There are various ways to update and modify inventory levels from the ‘Inventory’ tab. Here are the steps to change inventory at a single location:

  • First, utilize the areas drop-down menu to choose the place.
  • Find the “Update Quantity” column, then type the revised quantity there. You can type a positive, negative, or zero value.
  • After clicking “Add” or “Set,” click “Save.”

10 Best Shopify Inventory Management Apps

The difficulties of maintaining inventories across many sales channels don’t have to be your responsibility. Instead, consult your third-party logistics management and fulfilment provider for assistance.

Shopify inventory management tools help you assess turnover, monitor and stock, and run a warehouse. They also provide ideas based on sales data.

So let’s start! The best Shopify inventory management apps are listed below-


Planning your stock levels and determining when to place a purchase order for more inventory are both made possible by proactive WareIQ inventory management. The WareIQ warehouse management software enables you to forecast your future inventory requirements, manage your cash flow, and stop revenues from being lost due to stockouts and backorders.

WareIQ is dedicated to assisting customers in expanding their companies. All of your sales channels are integrated into their dashboard. 

Clients that utilize WareIQ’s inventory management solutions may determine the ideal stock levels. The unique approach to prevent merchandise from running out is to do that. Additionally, establishing ideal inventory levels can significantly lower the money invested in your items. Further, if an item doesn’t sell well, WareIQ’s inventory management can assist you in minimizing your losses.

WareIQ Features Include-

Effective integration

In just a few easy steps, link your Shopify store to WareIQ’s fulfillment platform.

With a single click, connect your store, and in just a few minutes, import your items and orders. It’s simple to get started without any programming effort because the backend work has already been completed for you.

Technology Platform for Merchants

Unified OMS & WMS view integrated with top sales channels (Amazon, Shopify, Magento, Flipkart, eBay etc.) with an AI-based shipping selection engine.

Strong Inventory Reporting System

Get real-time business performance analytics with WareIQ connected to your Shopify and Shopify Plus stores to make the best decisions quickly.

Multi-location Inventory Mapping

Your various warehouses are mapped to Shopify for inventory and fulfillment by WareIQ, which automatically routes the order to the appropriate warehouse for fulfillment based on the location of an item.

Multichannel Inventory Management

Automatic updates to inventory levels are made depending on transactions such as sales, transfers, returns, and restocks. Gain access to a comprehensive inventory view that spans all of your Shopify businesses, additional online channels, and even physical locations.

Automated POS Order Fulfilment

Orders are automatically sent from your Shopify store to WareIQ, where they are chosen, packaged, and dispatched from one of our fulfilment centres as soon as they are placed.

From the WareIQ dashboard, you can monitor the entire order fulfilment process in real-time, from purchase and selection to delivery and returns.

Network Coverage

You can deliver to 90% of Indian cities with a population of more than one million people in 48 hours, thanks to WareIQ’s extensive network. In addition, our network enables businesses to provide services similar to Amazon Prime.
Eighty per cent of your customers will view your products with quick shipment thanks to WareIQ’s clever distribution of your inventory across different locations.
Additionally, WareIQ supports integration with all renowned national and regional couriers. We also facilitate integrations with companies that offer same-day delivery in large cities.


The shopify inventory management app from SkuVault is a fully functional solution covering all your inventory problems.

Due to SkuVault’s connectivity with Shopify, you can quickly sync quantities, sales, and goods to expedite processes and avoid overselling. For example, you may sync your POS and online orders with SkuVault. You may transfer them over so that the amount is automatically removed from your retail location, or you can sync unmet demands so that your warehouse can select and pack them.

Other features include:

  • Quick implementation: SkuVault instantly syncs your goods
  • Utilize Shopify to automate inventories. No more manually updating
  • To expedite fulfilment, automatically pull orders from Shopify.
  • For more precise statistics, SkuVault syncs with Shopify every five minutes.

The best part is that SkuVault is reasonably priced. According to the business, many consumers recover their investment costs within 90 days.


Direct-to-consumer companies may outsource their fulfilment using ShipBob. Their goal is to increase your online success by offering you hands-free order fulfilment and warehousing.

Your store and ShipBob are connected invisibly through our integration. Once your product catalogue is synced, you can schedule the import of orders, ship your inventory to one of our fulfilment centres in the US, Canada, or the EU, and sync it all with just one click. ShipBob updates your store with the tracking data when shipments are made to finish the order.

ShipBob’s features include

  • Simple connection between ShipBob and your store(s)
  • Automatic order fulfilment and information synchronization
  • Same-day delivery
  • Affordable nationwide coverage for two days (and a growing international footprint)
  • Pricing that is clear and straightforward and based on delivery time

Inventory Planner

For your e-commerce firm, Inventory Planner is a market leader in inventory forecasting. This programme’s automatic replenishment suggestions streamline and expedite the restocking procedure and estimate the sales estimate for thousands of goods in just a few minutes. In addition, Inventory Planner recognizes patterns and provides insightful reports outlining the state of your company so you can use your time and resources effectively.

By sending purchase orders (POs) directly to suppliers and keeping track of pending orders, anticipated delivery times, and received inventory items, syncing Inventory Planner with Shopify will also help you save time on purchasing.

With the Shopify Inventory Planner app, you can easily manage what goods to restock at each warehouse for all sales channels while viewing your sales patterns and inventory demands in one location.

Features include-

  • Recommends prioritizing the essential items
  • Sales promotion, anticipated inventory, purchase orders, etc.
  • It tells how many of each item is left.
  • Simple financial plan creation
  • Send low stock notifications via email


TradeGecko guarantees to assist you in keeping tabs on your stock and orders across various channels and places.

The programme has been seamlessly integrated with Shopify (as well as WooCommerce, Amazon, eBay, and others).

Other characteristics include:

  • Route orders automatically
  • Orders from multiple sources can be combined with inventory and accounting software.
  • Track items across all channels, storage facilities, and fulfilment sites.
  • Keeping records of purchases and customer-specific information
  • Reports, computations, and projections must be provided.


EasyEcom offers a complete set of solutions for managing your Shopify business. Manage your retail, internet, and wholesale operations from a single platform. Benefit from omnichannel platform advantages and streamline your company.

EasyEcom offers enterprise-level technology to speed up brand growth through improved inventory and order management. EasyEcom allows various inventory management across locations and channels to automatically sync your inventory level. Furthermore, it offers sophisticated predictive analytics and streamlines delivery by combining orders from many platforms.

Other features of EasyEcom include-

  • Inventory Management on Shopify
  • Order management unified for Shopify sales
  • Modern Analytics for Business Development


SKULabs is another top-notch tool for Shopify inventory control. Its installation is simple and doesn’t call for any specialized knowledge. Simply download it and start using it right now!

SKULabs provides its users with several valuable tools that help them manage their inventory as efficiently as possible. For example, it scans items and verifies orders using barcodes.

Features include-

Real-time sync

Barcode scanning and same-day support. 

Inventory forecasting

Batch picking custom reports

API access and dedicated customer support


Many inventory management solutions on this list may be used with Shopify and other channels and platforms.

However, Katana can be the start and finish of your search if you’re seeking a solution only for Shopify.

Since Katana is a certified Shopify partner, you can be sure that the software you purchase will be compatible with the platform. You should check this option if you only require inventory management for Shopify.

Features of Katana include:

  • Ability to simplify manufacturing inventory tracking
  • An automated reservation system
  • A platform for synchronizing sales fulfilment
  • Laid out interface


Another inventory management programme, SellerCloud, may help you increase sales on various platforms, including Shopify.

“Simplify your processes and extend to additional channels,” the software guarantees. Control your inventory, catalogue, purchases, and fulfilment seamlessly.

With the following qualities, it can assist you in reaching these objectives:

  • First, supply chain management is easy and practical.
  • There’s no need to keep separate relationships with suppliers because all your orders and inventory will sync quickly.
  • Reorder capabilities for quick and simple sales
  • practical tools
  • The pricing is transparent and open.


ShipHero is a fantastic alternative to think about if you want a multichannel inventory tool that can interact flawlessly across your sales channels.

With the aid of ShipHero’s toolkit, you can clear up overselling and overstocking while managing all of your sales channels from a single centre.

ShipHero is a one-stop-shop for Shopify retailers, including capabilities for batch order processing, refunds, and more.

Some of the attributes are as follows:

  • Management of several warehouse inventories
  • Excellent functionality for selection, picking and packaging, and shipping
  • Reduce shipping expenses by streamlining the shipment process.
  • Real-time tracking of orders and inventories
  • Software-based on the cloud can be accessed anywhere.
  • Cycle counting and kit production
  • eBay, Amazon, and USPS integrations

Related Article: Best Shopify Shipping Apps

Best Ways to Improve Your Shopify Inventory Management

Owners of online stores that currently adhere to tactics for improved inventory management may optimize their systems by putting the following advice into practice.

Categorize Your Inventory

You may determine which goods need to be ordered regularly and how slowly they are being depleted from your inventory by grouping them according to priority.

This enables you to concentrate on lucrative items. Think about segmenting your inventory into different categories depending on profitability and turnover to improve it. beginning with three

First group: Products with high sales and affordable prices

Second Group: Products with moderate sales and moderate price tags

Third category: expensive goods that sell slowly

Use A Shopify Inventory Management Software

Spend money on inventory management software. A tiny firm may get by using the bare minimum of technology. However, intelligent inventory management technology is a superior investment rather than using the same spreadsheets and notebooks for owners who oversee several channels and deal in various items.

Audit Inventory Regularly

It is pretty simple to check your inventory using real-time tracking regularly. In contrast, some people may perform random product inspections on their items monthly or weekly; many audit inventory once a year.

In any event, carry out audits to ensure that the stock amount and financial records are accurate. This will help you keep track of your inventory flow, profit, and loss and keep everything running smoothly.

Assess the Performance of Your Supplier

Analyze your supplier’s performance. Since suppliers provide most of the firms’ products, picking the wrong one might ruin your company. Your customers’ operations and experience may be harmed if your supplier delivers items late or insufficiently.

Prefer Customer Satisfaction

Avoiding having pointless content in the inventory should be your aim. However, if you arbitrarily reduce your stock levels from inventory, you’ll lose sight of what’s essential for your Shopify business: customer pleasure.

You will lose sales if your inventory is poor and buyers choose not to purchase your goods. Try to create your merchandise in a way that will appeal to your clients.


Shopify inventory management may increase sales and profitability for your shop. When done correctly, it can lessen any product or financial losses and spare owners from unnecessary costs. In addition, a multichannel strategy by large firms may greatly benefit from effective inventory management. Owners should thus carefully consider the advice provided above.

WareIQ- The Best Shopify Inventory Management Software Platform

Shopify users who run online stores have access to several inventory management tools. However, managing inventory across several channels becomes challenging as businesses grow to operate on a multichannel basis. This is due to the extensive nature of manually updating numbers, rearranging stock, and entering SKUs into individual listings.

WareIQ can link with Shopify to automate your multichannel inventory management and streamline your ongoing inventory duties. With WareIQ, your company may increase profitability and operational effectiveness while staying one step ahead in a crowded, cutthroat industry.

Frequently Asked Questions