Amazon Prime Day 2025: Inventory Planning Tips to Avoid Stockouts

Published on June 20, 2025

• 9 min read

Behold! One of the most awaited times of the year is just around the corner. Yes, we are referring to the Amazon Prime Day sale 2025, scheduled to take place from July 8th to July 11th this year. To date, this is the longest Prime Day, spanning four days. According to Adobe Analytics, in 2024, Prime Day generated over $14.2 billion in global sales, representing a $3 billion increase from the previous year. This staggering number indicates a surge in demand due to Amazon Prime Days offers, and this could also deplete your inventory in just a few hours during the sale.

A stockout in such circumstances can have adverse effects, as it will result in lost sales, a drop in your ranking, and a decline in long-term customer trust. It is, therefore, necessary to have proper inventory management and planning strategies in place to keep your virtual shelves stocked and the revenue flowing.

Let us look at different strategies with which you can prevent stockouts on this prime day!

What is Amazon Prime Day Sale 2025?

Amazon Prime Day Sale 2025 is one of the biggest annual sales events on Amazon, specifically designed for Prime members. The first Amazon Prime Day took place in 2015, marking Amazon’s 20th anniversary. People with Prime membership get good deals on Amazon Prime Day on a wide variety of products.

For sellers, the Amazon Prime Day sale is a great opportunity, as the sales are quite high. It is more than a sales event; it is the time when a brand can gain thousands of customers that will come back to them again.

Moreover, it is also a good time to move overstocked products. Additionally, there are various tools that will help you gather data on various aspects, such as customer behaviour and product performance, and sometimes even understand your competitors’ marketing strategies.

Table Of Contents

Important Dates for Prime Day 2025

Knowing the Prime Day 2025 dates is important for sellers. For starters, this year, the Amazon Prime Day sale is for 4 days: from July 8th to July 11th. It is an opportunity for the seller to have a strong brand presence, increase visibility, drive more sales, and attract thousands of shoppers. For customers, the Amazon Prime Day sale starts on July 8th and ends on July 11th, but for sellers, it’s not just four days; preparation and strategic planning must begin months in advance.

Let us look at some dates that are critical for sellers to make the most of Amazon Prime Day 2025:

Date	Deadline / Event	Description
March 18	Deal Scheduling Opens	Brands can begin scheduling Prime-Exclusive Best Deals and Lightning Deals.
May 5	First Day to Submit Prime-Exclusive Price Discounts	Sellers may start submitting Prime-exclusive price discounts; submissions close 12 hours before Prime Day end time.
May 23	Final Deadline to Schedule Lightning & Best Deals	Last day to set up Lightning Deals and Prime-Exclusive Best Deals before Prime Day.
June 6	Deal Scheduling Closure	Amazon cuts off scheduling for all deal types (Best & Lightning) for Prime Day
June 9	Minimal Shipment Splits Inventory Arrival	Inventory shipped via minimal splits must arrive at fulfilment centres.
June 18	Amazon-Optimized Shipment Splits Inventory Arrival	Last date for inventory using Amazon-optimised splits to be checked into Amazon FCs.

Why Does Stockout Prevention Matter?

Amazon Prime Day 2025 is not just an average sales event; it is a high-stakes and high-velocity marketplace where stockouts can significantly impact both your sales and brand reputation. Here are some reasons why stockout prevention is critical for sellers for the upcoming Amazon Prime Day 2025:

Each minute that your product is out of stock is a lost opportunity to attract potential customers. Considering that independent sellers sold more than 200 million items during Amazon Prime Day sale offers in 2024, if your inventory runs out mid-event, you may forfeit your chance to tap into this huge demand.
Stockouts can hurt your Buy Box eligibility and organic ranking. Also, the ASIN drops in search results. Additionally, recovery after an event can be slow and expensive due to the loss of momentum.
Whether you are running a social media ad or Amazon PPC, stockouts will result in a waste of your marketing funds. It will eventually impact your ROI.
Stockouts also hamper customer trust and brand loyalty. It can lead to negative reviews, cart abandonment, and also long-term loyalty loss.
If a seller uses Fulfilled by Merchant (FBM), stockouts and delivery failures can lead to several account performance issues. In some cases, it can also lead to account suspension.

Avoid Stockouts: Amazon Prime Day Sale Inventory Strategies

Avoiding stockouts is quite essential for the upcoming Amazon Prime Day 2025. It is achievable via strategic forecasting, apt operational control, and, more importantly, proactive logistics. Here are the Amazon Prime Day sale inventory strategies which will greatly assist sellers and ensure that they are stocked up throughout the event:

1. Demand Forecasting

Forecasting demand is an imminent step in preparing for the Amazon Prime Day Sale. You can analyse past Prime Day sales along with the seasonal trends and real-time consumer behaviour data to get an idea about future demand and decide on products accordingly.

2. Place Purchase Orders

It is essential to avoid missing shipping windows, especially for imported goods; hence, do not delay ordering from suppliers. You can place a purchase order about 8 to 10 weeks before the Amazon Prime Day sale 2025, considering the lead times for production, customs clearance, inspection, and final-mile delivery.

3. Work According to Amazon’s Shipping Deadlines

Amazon has deadlines in place for inventory to arrive at fulfilment centres. Ensure that you do not miss this window. Missing the window can result in the inventory not being available for the event. Hence, it is better to ship in advance and monitor the FC check-in progress using Amazon’s shipping tracking tools.

4. Real-time Inventory Level Monitoring

It is ideal to have a tracking dashboard to monitor the stock levels throughout the event. Moreover, you can also set alerts for SKUs that are fast-moving so that in case there is a chance of stock out, you can replenish it quickly.

You can use Amazon’s restock inventory tool, as well as inventory health reports.
For products that are low in stock, you can pause ads to avoid over-selling and losing the Buy Box.

5. Fulfilment Channels Diversification.

Although FBA is efficient, it can be risky to rely completely on it, especially during high-traffic events. You can also have fulfilment done by the merchant (FBM) as a backup option. It will help you to continue selling even if the FBA inventory is low.

6. Relocation of Ads and Promotion.

Depending upon these stock levels, you can reassign your advertisement budget to well-stocked ASINs.

You can monitor PPC performance along with inventory.
You can temporarily pause Lightning Deals for low inventory ASINs.

7. Dry Run Before Prime Day

You can opt to run a simulated inventory surge scenario around two weeks before Amazon Prime Day. It will help you identify gaps in supplier responsiveness, fulfilment readiness, and ad-spend optimisation.

8. Have a Backup Plan

Disruptions can occur at any time, even if you have strategically planned everything. Hence, it is essential to have a backup plan in place in case you are running low on a high-demand product.

Have an emergency contact list for suppliers.
FBM listings ready to activate
Budget reassignment
Pre-approved ad pause

Activities that Seller Must Perform

Since Amazon Prime Day is quite close, it is essential to have a plan of action ready based on past results, demand forecasts, and other relevant aspects. Here is an example of how the seller can plan their days leading up to Prime Day.

Date Range	Task/Activity	Details
May 15–20	Forecast Demand	Analyze 2024 Prime Day data, identify hero ASINs
May 20–31	Order Inventory	Place PO with buffer stock (50–100% over average demand)
June 1–10	Create Campaign Assets	Banners, ad copy, A+ Content, Lightning Deal banners
June 5–15	Submit Lightning Deals / Coupons	Final deadline: ~3–4 weeks before Prime Day
June 10–28	Ship to FBA	Ensure inventory arrives by Amazon’s cut-off (~June 18)
June 25	Audit FBA Stock + Activate Ads	Check inventory status, set campaign budgets and bids
July 1–5	Teaser Campaigns / Email Lists	Send countdown emails and warm up retargeting audiences
July 7	Final Testing / Backup Systems	Check pricing, ad placement, FBM backups ready
July 8–11	Prime Day Campaign Live	Monitor stock levels, adjust PPC, shift traffic based on availability
July 12–15	Post-Event Restock Orders	Restock hot ASINs ASAP for Q3 & Early Access Prime Day (if applicable)
July 15–20	Performance Audit	Analyze results, returns, stockouts, ad spend, and prepare insights doc

Be Prime Day Ready With Alternate FBA Solutions By WareIQ

WareIQ has helped eCommerce brands across categories overcome these challenges using its on-demand full-stack fulfilment solution that includes:

Flexible capacity fulfilment centres across 12+ cities across India – ramp up or down storage space as per order surges during the festive sales season; store inventory closest to customers to increase regional utilisation.
Get Seller Flex, FAssured, and other marketplace benefits with us, as our warehouses are 100% compliant with marketplace seller programs & SLAs
Minimise inventory holding costs by fulfilling orders for all channels – your website & multiple marketplaces – from one common inventory pool
Get access to a central tech platform that can integrate with all your sales channels, ERP, WMS, etc., to manage all your orders, inventory, and shipments.

Conclusion

Amazon Prime Day Sale 2025 is a brand-defining moment for sellers. This can shape your performance for the rest of the year. Considering the competitive and dynamic marketplace, it is essential to maintain stock availability during the event. Avoiding stockouts is not just about keeping your digital shelves full; it is more about retaining buy-box dominance, maximising customer satisfaction, and building momentum that will carry through Q3 and also have a great sale the next holiday season. You need to be proactive for Prime Day. It will be immensely helpful to forecast with precision, optimise logistics timelines, stay alert for stockouts, and have backup plans ready. Strategic planning will yield positive results, and sellers cannot just ride the wave but lead it.

FAQs

Is overstocking a good strategy to avoid stockouts?

Not necessarily. Overstocking can lead to long-term FBA storage issues and also reduce IPI scores. Accurate forecasting can help with a well-calculated buffer that can be used instead of overstocking.

How much extra inventory should be carried for Prime Day 2025?

As a general rule, it is best to carry 52% to 100% more inventory for top-performing ASINs.

Should I run the lightning deals on products with low stock?

No, it is not ideal to run a lighting deal on a low-stock ASIN, as it increases the risk of disappointing customers. It will not only damage your seller metrics but also lead to you losing the Buy Box.

Is Amazon Prime Day only for Prime members?

Yes, the Amazon Prime Day sale is exclusively for Amazon Prime members.

Supercharge your fulfilment with WareIQ now, contact our team.

Author

Mariyam Jameela

Mariyam Jameela works as a content writer at WareIQ. With a proven track record of working with renowned brands such as GO Digit, Urban Ladder, Juspay, Hong's Kitchen, and many more. She actively contributes to the creation of blog posts centered on eCommerce operations, fulfillment, and shipping, in addition to providing insights on various strategies and techniques tailored for eCommerce sellers

Read all of Mariyam Jameela's Posts

Letter of Undertaking in Shipping: What It Is and When to Use It?

Imagine being an exporter, ready to send your products to global markets, only to find yourself tangled in tax payments and blocked funds. The good news? There’s a simple solution, one that saves you time, money, and a lot of headaches: the Letter of Undertaking (LUT). This legal document is a lifeline that enables companies to export products and services without having to pay the Integrated GST (IGST) upfront. It is more than just a compliance form. LUTs increase cash flow, streamline operations, and maintain a company's competitiveness in global markets by doing away with the requirement for tax refunds. This blog covers all the essentials you need to know about LUTs – from what they are and how they’re used to their benefits and the step-by-step filing process. You’ll also learn how to steer clear of common mistakes and find expert guidance to ensure hassle-free export operations. Whether you’re new to exporting or a seasoned professional, this guide will help you unlock the advantages of GST-free exports with ease. What Is a Letter of Undertaking (LUT)? A Letter of Undertaking is a formal declaration by a business or individual to fulfil certain obligations or adhere to legal requirements under GST law. Think of it as a legally binding promise sealed with accountability. Under the Central Goods and Services Tax (CGST) Act, 2017, LUTs allow businesses to export goods or services without paying IGST upfront. Instead of blocking working capital in tax payments, exporters can use that liquidity to grow their operations. Why Is a Letter of Undertaking Important? For Indian exporters, a Letter of Undertaking (LUT) becomes crucial because it automates processes and saves expenses. Here's why it's so important: Export Without Upfront IGST: An LUT allows businesses to ship goods or provide services to international markets or Special Economic Zones (SEZs) without having to pay IGST upfront, reducing immediate financial strain. Improved Capital Circulation: Businesses can guarantee smoother cash flow and maintain unrestricted, well-funded operations by removing funds between tax payments and return expectations. Reduced Compliance: By filing a LUT, the export procedure has been greatly simplified and less time, energy, and paperwork are required for tax administration. Expanded Global Competence: By avoiding delays and tax-related challenges, exporters can provide their goods at lower rates to overseas customers and make their products more popular in global markets. Letter of Undertaking: Meaning and Legal Framework The meaning of the letter of undertaking lies in its legal assurance. It’s a pledge made by exporters to the GST department, stating they will comply with all GST regulations while exporting goods without making upfront IGST payments. Essentially, it’s a trust-building mechanism between the government and businesses. Is a Letter of Undertaking Legally Binding? Yes! While an LUT isn’t a traditional contract, it is legally enforceable under GST law. Failing to meet the terms of an LUT—such as fulfilling export obligations or submitting required documents—can result in penalties or revocation of LUT privileges. When to Use a Letter of Undertaking The shipping and logistics industry relies heavily on LUTs for seamless global trade. Here are some scenarios where an LUT is indispensable: Export of Goods or Services Without IGST Payment:Businesses shipping products outside India or to SEZs require an LUT to avoid upfront tax payments. Zero-Rated Supplies Under GST:A LUT allows exporters to make zero-rated supplies, meaning goods or services are taxed at 0%. E-Commerce Exports:Small businesses and e-commerce exporters benefit significantly from LUTs, as they reduce tax compliance burdens and free up working capital. Freight Forwarding and Logistics Companies:LUTs streamline operations for logistics firms involved in international shipping, reducing operational costs. Benefits of Filing a Letter of Undertaking in GST If you’re still wondering whether filing an LUT is worth the effort, here’s why it’s a no-brainer: No IGST Payments:Filing an LUT eliminates the need for upfront IGST payments, freeing up funds for other business operations. Enhanced Cash Flow:Exporters don’t need to wait for GST refunds, ensuring better liquidity and smoother operations. Simplified Processes:The LUT filing process under GST is straightforward, reducing administrative burdens. Competitive Advantage:Avoiding tax-related delays helps exporters maintain competitive pricing in global markets. Operational Focus:Exporters can spend less time on tax refunds and more on scaling their business. Related - How to export from India How to File a Letter of Undertaking in GST: Step-by-Step Guide Filing an LUT might sound intimidating, but it’s actually a simple and straightforward process: Log in to the GST Portal:Visit the GST portal and log in with your credentials. Navigate to User Services:Go to the “Services” tab, select “User Services,” and click on “Furnish Letter of Undertaking (LUT).” Select Financial Year:Choose the financial year for which you’re filing the LUT. Upload Previous LUTs (If Applicable):If you’ve filed an LUT in prior years, upload the previous certificate as part of the application process. Fill in the Form:Enter the required details, including GSTIN, business name, and the names and addresses of two witnesses. Preview and Verify:Review the application form to ensure accuracy. Sign and Submit:Use a Digital Signature Certificate (DSC) for private companies or an Electronic Verification Code (EVC) for proprietorships. Download Acknowledgment:Once submitted, download the acknowledgement form for your records. Documents Required for Filing a Letter of Undertaking To file an LUT, the following documents are typically required: GST registration certificate PAN card of the business IEC (Import Export Code) certificate The Aadhaar card of the authorised signatory Cancelled cheque of the exporter’s account Previous LUT certificate (if applicable) Power of attorney or authorisation letter for the signatory Difference Between a Letter of Credit and a Letter of Undertaking People often confuse an LUT with a Letter of Credit (LC). Here’s a quick comparison: AspectLetter of Undertaking (LUT)Letter of Credit (LC)PurposeAvoid IGST payment for exportsGuarantee payment to sellersIssued ByExporterBankLegally BindingYesYesUse CaseGST compliance for exportsTrade transactions between buyer/seller Common Mistakes to Avoid When Filing a LUT Even a small oversight can lead to complications. Here are some mistakes to steer clear of: Submitting Incorrect Information: Double-check details like GSTIN, names, and witness information. Missed Deadlines: LUTs are valid for one financial year. Make sure to file a fresh LUT on time. Failure to Comply: Not fulfilling the obligations under an LUT can lead to revocation of privileges. Pro Tips for Smooth Filing Always maintain a digital copy of LUT acknowledgement forms for audits and future reference. Update the authorised signatories annually to avoid delays in approvals. Work with GST experts for error-free applications and compliance. Optimise Your E-Commerce Exports with WareIQ’s Tech-Driven Fulfillment Solutions As an exporter or e-commerce seller, managing logistics, inventory, and compliance alongside navigating GST regulations like filing a Letter of Undertaking (LUT) can feel overwhelming. That’s where WareIQ, a Y-Combinator-backed e-commerce fulfilment platform, steps in to streamline your operations and help you focus on scaling your business. WareIQ offers a tech-enabled, full-stack fulfilment solution tailored to meet the unique needs of e-commerce brands. Whether you sell through D2C platforms like Shopify and WooCommerce or on marketplaces like Amazon, Flipkart, or Myntra, WareIQ’s multi-channel fulfilment platform seamlessly integrates with your storefronts, ERP, or WMS systems, enabling centralised management of orders and inventory. Key features include: Pan-India Fulfillment Network: Operate through WareIQ’s fulfilment centres in 12+ cities, providing Seller Flex and FAssured compliance for faster delivery across 27,000+ pin codes. AI-Driven Inventory Management: Use WareIQ’s Inventory LogIQ to minimise stockouts, automate replenishment, and optimise inventory placement closest to your customers. Tech-Enabled Returns Management: Handle returns seamlessly with HD media evidence of returned goods, ensuring marketplace claims are not rejected. Seller Enablement Services: Get support for GST registrations, catalogue listings, APOB/PPOB registrations, and more, enabling effortless compliance and hassle-free operations. With WareIQ, you don’t just ensure smooth logistics—you gain the competitive advantage of faster deliveries, optimised inventory management, and compliance support so you can scale your export business and stay ahead in the global market. For exporters leveraging LUTs to save on IGST, WareIQ ensures the backend logistics match your financial efficiency. Conclusion The Letter of Undertaking (LUT) is a game-changer for exporters, enabling seamless global trade without the financial burden of upfront IGST payments. By streamlining tax compliance and freeing up cash flow, LUTs empower businesses to focus on growth, competitiveness, and operational efficiency. Whether you're an experienced exporter or just starting, understanding and utilising LUTs is crucial to maximising your potential in the global market. Combined with smart logistics solutions like WareIQ, exporters can ensure smooth operations, faster deliveries, and compliance, setting the stage for long-term success in international trade. Suggested - Bill of Entry Status: How to Check and What It Means in Customs? FAQs About Letter of Undertaking What is the validity of an LUT?An LUT is valid for one financial year. A fresh LUT must be filed every year.Can LUT filing be done offline?No, the process is entirely online through the GST portal.What happens if I fail to comply with an LUT?Non-compliance can lead to penalties and revocation of privileges for tax-free exports.

June 19, 2025

Net Weight vs Gross Weight: Key Differences Explained

Net weight and gross weight sound similar and are often confusing. These two terms are used widely in weight measurement and significantly impact various processes such as shipping, logistics, and pricing. However, the meaning and application of these terms are very different. Understanding the difference is essential, especially when it comes to shipping. In this article, we will explore net weight vs gross weight and how they can be calculated. What Is Net Weight and Gross Weight? What Is Net Weight? Net weight refers to the weight of the product itself, excluding any packaging. The weight of containers or boxes that the product comes in is not considered while calculating net weight. It represents the quantity that a consumer can use. Some examples to understand net weight are as follows: A bag of potatoes weighing 4 kg net weight means that the potatoes weigh 5 kg. The weight of the bag is not counted. A 1-litre bottle of milk represents that it contains 1 litre of milk. The bottle's weight is not counted. What Is Gross Weight? Gross weight means the total weight, including the packaging or any other additional content with the packaging, like a straw or spoon. It is the combined weight that is shipped or sold. Some examples of gross weight are explained below: A box of oranges weighing 5 kg gross weight represents the complete weight, including the weight of the box and other packing material. A bottle of orange juice weighing 1-litre gross weight means the complete weight, including the bottle and the straw that comes with it. What Is the Difference Between Net and Gross Weight? The main difference between gross and net weight is that the calculation of net weight excludes packaging, while the calculation of gross weight includes packaging. Net weight is essential for consumer goods, while gross weight is essential in shipping and logistics. AspectNet WeightGross WeightDefinitionWeight of the product alone, excluding packagingTotal weight including product and all packagingIncludesOnly the usable productProduct + packaging materials (box, bottle, straw, etc.)Examples1L milk means 1L of milk only, not the bottle1L juice includes the juice, bottle, and strawUsed inFood, manufacturing, retailShipping, logisticsImportanceFor fair pricing and consumer transparencyFor calculating shipping cost and logistics planningCalculation FormulaNet Weight = Gross Weight – Tare WeightGross Weight = Net Weight + Tare WeightKey Industry RelevanceRetail, food, and manufacturing where exact product quantity mattersLogistics and transport where total load weight is criticalChallengesDistinguishing net from gross due to packaging variationAffected by changes in temperature, pressure, and inaccurate tare weight calculation How Are Net Weight and Gross Weight Calculated? Before understanding the calculation of gross weight and net weight, it is important to understand another concept of measurement: the tare weight. So what is a tare weight? A tare weight is the weight of the packaging. Packaging can either include the main packaging or the packaging and additional containers that it comes in. The calculation of net weight and gross weight is as below: Net weight = Total Weight - Tare Weight / Gross Weight - Tare Weight Gross Weight = Net Weight + Tare Weight The Importance of Net Weight and Gross Weight in Different Industries Gross weight and net weight are two terms that are most commonly used in day-to-day life. However, it has great significance in different industries as well. Below are some industries where the application of net weight and gross weight is used: Shipping and Logistics Understanding the concept of gross weight and net weight is crucial in the shipping and logistics industry. It helps determine shipping charges for different packages and ensures complete compliance with transport regulations. More importantly, as there are multiple packages, the transport vehicles are arranged based on the calculated weight. If the calculation of the net weight and gross weight is an error, it can lead to additional charges. At times, the package might need to be redone to meet the regulations. Manufacturing and Production When manufacturing a product or producing an item, it is essential to know the net weight of the raw material to meet the standard requirements. Knowing the net weight helps maintain inventory control, maintain the uniformity of the produced goods, and accurately calculate material costs. Net weight is a highly significant concept in this industry, as consumers must be provided with the mentioned quantity. Food Industry Knowing and understanding the concept of net weight is extremely important in the food industry. Since strict rules need to be followed to maintain food safety, the net weight of edible items is printed on the packaging to provide accurate details to the customer. Furthermore, nutrition labelling is also a requisite in the food industry. It is essential to print everything according to the net weight so that customers can get the correct information if they are following a diet or want to avoid certain ingredients. Consumer Goods and Retail Knowing about net weight is essential to avoiding false advertising and following correct trade practices. All consumer goods are sold based on net weight, and it is required by law that a product's packaging describe its net weight. Printing the net weight is a standard rule because consumers compare products based on price and the quantity they are receiving. Hence, net weight is a significant concept in consumer goods and retail. Challenges in Weight Measurement The challenges that are faced by different industries in weight measurement are as follows: Packaging variability: Packing materials have different weights, which can sometimes make it challenging to weigh. It can also become difficult to distinguish net weight from gross weight. Faulty Equipment: Weighing equipment is necessary to determine the correct weight of an item. When the equipment is faulty, it will show the wrong weight, making it difficult to derive the exact weight. Changing Conditions: When it comes to liquid or semi-liquid items, the temperature and pressure can impact the gross weight as well as the net weight. Tare Weight Calculation: Since tare weight is essential to calculate gross weight or net weight, it can create errors if tare weight is challenging to weigh. This happens mostly when the shape of the container is unusual. Also check - Dimensional Weight Calculation Get Hassle-free Shipping with WareIQs's Smart Shipping Solutions WareIQ's innovative shipping solution helps eCommerce brands minimise cost leakages caused by RTOs, fake delivery attempts in NDR, weight reconciliation issues, and more. Our solution also offers prompt support for handling urgent client escalations, ensuring smooth operations at all times. Our solution offers the following capabilities: Multi-carrier engine enabling fast deliveries across 24,000+ pin codes. Control Tower & automated workflows to minimise NDRs & RTOs. Same/Next-day delivery courier options. Seamless integration with your WMS, ERPs, and shopfronts. Shipping badges to display precise Estimated Delivery Dates (EDD). Custom branded tracking pages and notifications to enhance the customer experience. Conclusion There is a slight difference between net weight and gross weight. In many industries, the calculation of net weight and gross weight is of great significance. Net weight is the actual weight of the product or goods; gross weight, on the other hand, is the combined weight of the product/item and the packaging/container. Whether it is the shipping industry or food and retail, gross weight and net weight are widely used to maintain fair practices and regulations. Various factors can pose a challenge in determining the net weight and gross weight, such as faulty equipment, failure to calculate the weight, and packaging variability. Related - Shipping Weight Discrepancy in Indian eCommerce FAQs about Net Weight vs Gross Weight Does packaging affect gross weight?Yes, packaging impacts gross weight for smaller products like cosmetics or snacks. However, when it comes to heavy-weight products, the packaging will make minimal difference.Why does gross weight matter in the shipping industry?The gross weight helps to determine proper transportation arrangements. An arrangement made based on net weight can lead to overloading and, hence, can be hazardous. It can damage the goods in transit.What is tare weight?Tare weight is the weight of the packaging. To know the tare weight, you can deduct net weight from gross weight.Is it mandatory to list the net weight of the package?Yes, most laws require manufacturers to list the net weight of the package so that consumers can make an informed decision.Can gross weight and net weight be the same?Yes, in cases of bulk machinery or goods sold without packaging, the net weight and the gross weight will be the same.

June 18, 2025

Bill of Entry Status: How to Check and What It Means in Customs?

Have you ever ordered something internationally and found yourself wondering what happens once it crosses the border? Customs procedures can feel like an endless maze, and one term that tends to pop up often in this context is "bill of entry status." But what exactly does it mean, and why is it such a big deal? Whether you're an importer, a business owner managing logistics, or just someone fascinated by the inner workings of customs, this guide is here to clear up the mystery for you. Think of the bill of entry as more than just a piece of paperwork; it’s the golden ticket that ensures goods can cross borders legally and without unnecessary delays. But what happens when the process stalls or you're not sure where things stand? That’s when knowing how to check the bill of entry status becomes a game-changer. In this blog, we’re going to break down everything you need to know about a bill of entry: what it is, why the status matters, and, most importantly, how to track it like a pro using tools like ICEGATE. Ready to get a clear understanding of customs clearance? Let’s jump in and figure it out together. What is a Bill of Entry? Simply put, a bill of entry (BOE) is a legal document submitted to Customs authorities when goods are imported into a country. It contains detailed information about the shipment, such as: The value of goods. The description of goods. The applicable customs duty. In the world of logistics, the BOE is essential for clearing goods through customs. Without it, your imported products might sit in a warehouse indefinitely or incur hefty fines. Did you know that filing a bill of entry allows importers to claim Input Tax Credit (ITC) under GST? That’s another reason why keeping an eye on the bill of entry status is crucial. Why is it Crucial to Monitor the Bill of Entry Status? International shipments can be tricky to manage, and even minor delays can lead to higher costs, dissatisfied customers, and logistical headaches. This makes keeping an eye on your bill of entry status a critical task for businesses involved in imports. It’s more than just tracking a document – it’s about ensuring the entire process runs smoothly and without unnecessary setbacks. Smooth Customs Clearance: Monitoring your bill of entry status helps ensure your goods pass through customs without issues caused by incomplete or incorrect paperwork. Avoiding delays here saves you from paying extra storage charges or facing penalties. Accurate Duty and Tax Calculations: The bill of entry is crucial for determining customs duties, Integrated GST (IGST), and any compensation cess. Staying updated ensures you avoid calculation errors and pay the correct taxes for your shipment. Compliance with Regulations: Monitoring your BOE status through platforms like ICEGATE helps you meet import regulations, avoid missed deadlines, and prevent penalties caused by incomplete filings or late submissions. Efficient Logistics Management: A clear and up-to-date BOE status allows you to coordinate better with logistics providers, accurately predict delivery schedules, and manage your inventory more effectively, ensuring your supply chain remains uninterrupted. By using tools like the ICEGATE bill of entry status tracker, you can stay informed at every step of the process, avoid unnecessary delays, and improve the efficiency of your import operations. Being proactive is not just a smart practice—it’s the key to running smooth and cost-effective international trade. How to Check Bill of Entry Status Online? Thanks to the ICEGATE portal (Indian Customs Electronic Gateway), tracking your bill of entry status is now a simple and straightforward process. ICEGATE is the official platform for customs and GST-related activities in India, providing importers with easy access to critical information about their shipments. Whether you’re new to this or just need clarity, here’s the exact process to follow. Step-by-Step Guide to Track Bill of Entry Status via ICEGATE Search for the ICEGATE Portal Open your browser and search for “ICEGATE Portal” on Google, or directly visit ICEGATE’s website. Access the ‘Bill of Entry’ Tracking Section Once on the homepage, navigate to the “BE Tracking” section. You may find it under “Enquiry” or “Tracking Tools.” Log In (If Required) Some users, such as importers or authorised agents, might need to log in with their credentials to access specific information. Enter the Required Details To fetch your BOE status, provide the following information: Bill of Entry Number: A unique 13-digit identifier for your shipment’s BOE. Port Code: Identifies the customs location where the BOE was processed. BOE Filing Date: The date the BOE was submitted. Submit and Check the Status Hit the "Search" button, and the portal will display your BOE status. The information includes: Payment confirmation and duty status. Customs clearance progress. Shipment value, importer details, and channel number. Government agency approvals and document validity. Resolve Issues or Get Real-Time Updates If the status seems outdated or unclear, use the “Query ICEGATE” feature to fetch real-time updates directly from the customs database. Key Components of a Bill of Entry Want to decode the information on a BOE? Here are the critical elements you’ll find: Importer’s Details: Name, address, and Import Export Code (IEC). Exporter’s Information: Name and origin of the shipment. Goods Description: Quantity, monetary value, and tariff classification. Port Code: Identifies the customs location. Duties and Taxes: Includes IGST, customs duty, and cess. Every detail on the BOE has a purpose, so ensure its accuracy during filing. Mistakes can lead to delays or penalties. Common Issues with Bill of Entry and How to Resolve Them IssueDescriptionResolutionBOE Status Not UpdatedThe status may not show the latest updates due to technical glitches.Use the “Query ICEGATE” feature to fetch real-time data from the ICEGATE portal.Mismatch in DetailsBOE details don’t align with your shipment or supporting documents.Contact your Clearing House Agent (CHA) or the customs department to rectify the discrepancies.Delayed ClearanceShipment clearance is delayed due to unpaid duties or missing documents.Ensure all duties and taxes are paid promptly and submit complete documentation for processing. This table highlights the most common BOE issues and provides actionable steps to resolve them efficiently, ensuring smoother customs clearance. Related article - Difference Between Excise Duty and Custom Duty How Can WareIQ Help Simplify Your Import and Fulfillment Process? When managing imports and navigating customs processes like tracking your bill of entry status, efficient logistics and inventory management are critical to avoiding delays and ensuring smooth operations. This is where WareIQ steps in as a reliable partner for eCommerce businesses. WareIQ is a Y-Combinator-backed, full-stack fulfilment and shipping platform designed to meet the needs of modern eCommerce operations. Here’s how WareIQ can optimise your supply chain: Nationwide Fulfillment Network: WareIQ operates fulfilment centres across 12+ cities, ensuring inventory is strategically positioned close to your customers for faster delivery. It supports multi-channel fulfilment across platforms like Amazon, Flipkart, Shopify, and others. Advanced Inventory Management: With AI-powered inventory planning, WareIQ helps prevent stockouts and automates replenishment to ensure uninterrupted supply chain operations. Smart Shipping Options: WareIQ offers delivery to 27,000+ pin codes through a multi-carrier engine, providing same-day or next-day delivery options. Features like branded tracking pages and accurate delivery timelines improve customer experience. Compliance Assistance: WareIQ simplifies GST registrations, APOB/PPOB setups, and ensures marketplace-compliant operations, easing the burden of customs and compliance management. Partnering with WareIQ means fewer delays, better efficiency, and more satisfied customers. Manage your import and fulfilment processes effortlessly with WareIQ Suggested read - Shipping Bill vs Bill of Lading: Key Differences Explained Wrapping Up Understanding and tracking the bill of entry status is a crucial part of ensuring seamless customs clearance and smooth logistics operations. From preventing delays to avoiding fines, staying updated on the BOE status can save businesses from unnecessary hassles. Platforms like ICEGATE make it easier to monitor shipments, while solutions like WareIQ further enhance logistics efficiency with advanced fulfilment and shipping support. By leveraging the tools and knowledge outlined in this blog, importers can navigate the complexities of customs with ease and focus on growing their business. Whether you’re an eCommerce seller or a business owner managing global trade, staying proactive with your logistics and customs processes will ensure success in the long run. You may also like to read - How to Check Your Shipping Bill Status Online in India? Frequently Asked Questions (FAQs) What is the SEZ bill of entry status?The SEZ bill of entry status refers to the tracking of customs clearance for goods being imported into or exported from Special Economic Zones (SEZs). It provides updates on document validation, customs duties, and clearance progress specific to SEZ regulations.What happens if my SEZ bill of entry status is not updated?If the SEZ bill of entry status is not updated, it could be due to system delays or incomplete filings. Use the "Query ICEGATE" feature for real-time updates or contact your CHA for assistance.What is the ICEGATE portal, and how does it help with tracking the bill of entry status?ICEGATE (Indian Customs Electronic Gateway) is the official platform for customs and GST-related activities in India. It allows importers to track their bill of entry status, view payment confirmations, check customs clearance updates, and access other shipment-related information.Can I check the status of the bill of entry without a clearing house agent (CHA)?Yes, you can track the status yourself through the ICEGATE portal if you have the required details like the Bill of Entry number, Port Code, and Date of Filing. However, a CHA can assist with resolving any issues or discrepancies in the process.

June 17, 2025