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List of Top 10 Logistics Companies in Guwahati in 2025 to Handle Logistics Operations of Retail Businesses

Upasana Das

Written By
Upasana Das

Published on April 5, 2023

Last updated on January 2, 2025 • 12 min read

Guwahati, also known as the ‘Gateway to North-East India,’ is the capital city of Assam and serves as a hub of retail and wholesale distribution to several businesses in the northeastern region. The city is rich in flora and fauna and is strategically located close to national highways that connect Assam to several northeastern states and the entire northeast region to the whole of India. Guwahati has seen a rise in major economic activities in and around the region; therefore, it serves as an important transportation hub for a lot of important manufacturers. 

If we dive into the economic abundance of the city, it flows with the artistic impressions of the people. The city produces premium Assamese silk, which is famous all over the world. The handicrafts produced by cane, bamboo, and terracotta, along with the most popular production and processing of tea, are accomplished in this part of the country. 

If you are among the top eCommerce or retail businesses that require state-of-the-art warehousing, logistics, and transportation facilities, you can explore our curated list of the top logistics companies in Guwahati that will provide you with the best supply chain management solutions. Let us explore this further.

Table Of Contents
  1. Top 10 Logistics Companies in Guwahati in 2023
  2. WareIQ – Your Trusted Logistics Partner in Guwahati
  3. Logistics Companies in Guwahati: FAQs

Top 10 Logistics Companies in Guwahati in 2023

Choosing the right logistics partner is a very crucial step for your business. Researching and exploring a new set of companies on the internet is a very tedious process that can often leave you confused and back to square one. However, having enough experience to analyze the logistics markets of several regions, we have developed the following list of the top logistics companies in Guwahati that must be under your radar. 

1. WareIQ

Founding Year: 2019

Location: Guwahati

logistics companies in guwahati_wareiq
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WareIQ is a leading logistics company that provides businesses with a comprehensive range of logistics services. With a focus on speed, reliability, and flexibility, WareIQ’s logistics solutions are designed to streamline operations and improve the bottom line. One of the key features of WareIQ’s logistics services is their use of advanced technology to provide real-time tracking, automated order processing, and seamless communication between all stakeholders. Whether you’re looking to optimize your supply chain, reduce logistics costs, or improve delivery times, WareIQ has the expertise and resources to meet your logistics needs.

Key Features

  • Fast and timely delivery
  • Flexible storage options
  • Dedicated 24/7 customer support
  • Same day delivery
  • Live-tracking

2. RCPL Logistic Cargo Services

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Founding Year – 1997

Location – Vill , Kera Kuchi Bihar Wadi, Guwahati

RCPL Logistic Cargo Services is one of the leading logistics companies in Guwahati that offers multi-modal logistics services intending to diversify supply chain solutions, deliver timely cargo, and ensure safe transit across the country. RCPL has 55 branches spread nationwide, 100 delivery destinations, and a daily cargo handling capacity of over 230 tonnes, proving to be one of the market’s steadily growing players. 

The firm employs over 400 industry professionals and is headed by the Managing Director, Mr. Manish Gupta, whose supervision has allowed the company to set benchmarks for itself and its competitors in the field, as well as given RCPL the edge it deserves. RPCL specializes in on-time delivery through Air, Train, and Surface Express. Apart from this, it provides other supply chain solutions like warehousing, packaging, etc. 

Key Features

  • Committed and on-time delivery
  • Maximum customer satisfaction
  • Maximum reach with more than 200 dedicated weatherproof containerized vehicles for road express transport 
  • Associations with all airlines to make the process easy
  • Advanced tracking facility
  • Train cargo surface over extensive terrain
  • 100% safe and secure delivery

3. Jain Groups Private Limited

logistics companies in guwahati_jain group
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Founding Year – 1999

Location – AG Colony Rd, Lalmati, Guwahati, Assam 781040

Jain Group is among the ISO-certified logistics companies in Guwahati, providing one-stop solutions for CFA/C&A/3PL, warehousing, MIS, and Accounts receivables. Packaging, Material Handling, re-labeling, distribution, repackaging solutions, etc. Jain Groups ensures seamless supply chain services to companies across verticals like Pharma, FMCG, Consumer Durables, Paints, etc. The firm is equipped with North East’s best state-of-the-art infrastructures and uses highly advanced technologies to ensure world-class services to its customers. 

The Jain Group believes in admirable quality and robust solutions; it caters to over 2500+ Distributors, whole-sellers, retailers, direct patients & hospitals across every district, town, and city of northeastern India. It has nearly 20,000 pallet storage capacity with pre-defined areas for ambient, AC & Cold storage. The company is spearheaded by the Managing Director, Mr. Pratik Jain, and has been growing under the influence of its founder Mr. Rahendra Kumar Jain. 

Key Features

  • Temperature and humidity-controlled warehouses
  • Plastic Pallets
  • Goods barcode scanner services
  • Industrial lifts
  • Platform or heavy-duty trolley
  • Centralized AC system 
  • Racking and fire hydrant system

Suggested Read: Looking for top Cold Storage Companies in India?

4. ABC India Ltd

logistics companies in guwahati_ABC India Limited
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Founding Year – 1962

Location – Beharbari, Lalmati, Guwahati, Assam

Founded by Shri PD Agarwal Ji, ABC India is one of the top logistics companies in Guwahati, with Aisia’s largest road networks. The company was built on the values of teamwork, innovation, Integrity, efficiency, and excellence. It serves as a logistics partner to all states in India and provides simple supply chain solutions to its clients based on 63 years of experience and the most advanced web-based technology that ensures quality service at every step. 

ABC has a pan-India presence of over 35+ locations and serves logistics solutions in some of the most challenging and remotest destinations in the country. Over the next decade, the company aims to become carbon neutral and address the largest disruption as well as a master in trucking that stems from climate change, automation, and digitization. 

Key Features

  • Operational in 35 cities in India
  • A vendor base of 2500
  • Complete logistics for ODC and project cargo for the most challenging projects
  • Low cost, demand, and personalized digital FTL services all over India

5. Om Logistics Ltd

logistics companies in guwahati_om logistics
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Founding Year – 1978

Location – Ahom Gaon, Guwahati, Assam

Om Logistics is one of the multi-modal logistics companies in Guwahati with a steep presence in the entire country. It is a flagship company of the Om Group that provides a comprehensive set of logistics services to its customers, all under one roof. Keeping in mind that businesses these days prefer faster deliveries at the most efficient rates that reach their consumers in perfect condition, Om Logistics has built its infrastructure around the same principle and aims to expand along with its manufacturers. The firm provides services like Warehousing, air/railway/sea cargo, Import/export services, 3PL Logistics, FTL, PLT, Supply chain, and express cargo solutions. 

Key Features

  • Om Logistics is connected by 675+ branch offices keeping together 2500+ destinations
  • Offices are loaded with automated and state-of-the-art communications and IT systems
  • The owned fleet size of over 4500 trucks, LCVs, Jumbo & Containers
  • 20 million sqft of warehouse capacity
  • Well-trained and highly qualified workforce to handle logistics coordination

6. Aeropict Logistics

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Founding Year – 2018

Location – Rajbari, Ulubari, Guwahati

Aeropict Logistics is one of the most progressive logistics companies in Guwahati that provides its customers with premium supply chain management services that are equipped with the most advanced technologies. The company firmly believes in addressing the needs of cost-effective logistics solutions for its customers and giving them the standard that they deserve. 

With their unique approach to transportation and supply chain management, Aeropict allows customers to save extensively in their supply chains and simplify the entire process. Since its inception, the company has proved to be a true leader and partner in the third part logistics industry.

Key Features

  • Advanced Sea freight services
  • Tactical road transportation
  • Super fast air freight services
  • Wide network for railway logistics
  • Well-equipped packaging and storage facility
  • Warehousing services

Suggested Read: What is Freight Forwarding?

7. Speedex Logistics Packers And Movers

logistics companies in guwahati_Speedex Courier Service
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Founding Year – 2018

Location – Rabha Path, Beltola Tiniali, Guwahati

Speedex Logistics is an IBA-approved packer, mover, and among the top logistics companies in Guwahati that offers a wide variety of logistics and supply chain services. The company believes in catering to cost-effective solutions for the common man and promises the timely delivery of cargo to its desired destination. They personalize packing and moving solutions for their customers, keeping in mind every individual requirement. 

The expert and trained staff and crew are well-equipped to execute a smooth and seamless relocation process for all its customers. The company is reliable, dependable, and the most trusted firm in the area. Services provided by Speedex packers and movers include 0 Household shifting, relocation, car transportation and shifting, office shifting, and international relocation. Warehousing, logistics bike transportation, commercial goods transportation, ODC transportation, Parcel services, Fine art packing, moving services, etc.

Key Features

  • Trained professionals and quality packers and movers services and logistics companies in Guwahati
  • Owns a large fleet of trucks and trailers equipped with the latest technologies
  • Safety and security guaranteed
  • Insurance provided for cargo

8. LogisticMart

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Founding Year – 2010

Location – Dispur, Guwahati

Developed by RIMS BizzServe Pvt Ltd, LogisticMart has been providing premier logistics solutions through online and eCommerce platforms and then search portals serving as the leading logistics companies in Guwahati. The company was founded by Mr. Mukesh Singh to connect people with the best logistics companies in Guwahati and India that offer exclusive and high-quality supply chain management services. It also provides essential information for the right relocation partner in and around your vicinity. 

Staffed with young and enthusiastic minds, the company, since its inception, has set out to serve quality and affordable solutions for customers all across the country. LogisticMart is located in India’s top metropolitan cities like Bangalore, Pune, Guwahati, Hyderabad, Mumbai, etc, and is trusted by 11,70,283 customers nationwide. Their logistics segment includes packers and movers, car transportation, hire truck tempo, cargo services, warehouses, etc.

Key Features

  • 6387+ verified service providers
  • 4.7/5 average rating
  • Registered with more than 6000 verified logistics companies
  • 8+ years in the industry 

9. Xfas Logistics Guwahati

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Founding Year – 2003

Location – Rehabari, Guwahati

Xfas Logistics is among the logistics companies in Guwahati that are built from the ground up by young professionals who are experts in the field of courier and logistics management. The company offers a wide range of logistics solutions to clients across various commercial verticals. Efficiency, timely delivery, and professionalism are the forte of Xfas logistics and commitment to quality management and time-bound execution.

Xfas is driven by advanced technological prowess, and its hubs are well-equipped with computerized operations, high scanning tech, high-speed internet connection, etc., that streamlines the shipping and entire logistics process. The firm provides delivery solutions to over 20,000 locations across India, has reputable and big distribution networks, and is backed up by large fleet power. 

Key Features

  • Providers of high-volume consignment delivery
  • Partnered with leading banks and other corporates to deliver documents that cater to SLA requirements
  • High-level customer satisfaction
  • Well-maintained and latest infrastructure.

10. Spoton Logistics Pvt Ltd

logistics companies in Guwahati_spoton logistics
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Founding Year – 2014

Location – Ahom Gaon, Guwahati

Spoton Logistics Pvt Ltd, which was formerly known as Startrek Logistics, is an Indian courier company and is one of the logistics companies in Guwahati to be funded by a private equity firm that employs more than 900 people across India. Spoton Logistics serves 22,000+ pin codes and has 252 located offices, 16 major hubs, 8 depots, and 447 operating fleets. 

The main headquarters for Spoton is in Bangalore, and it serves logistics solutions to a wide variety of industry verticals, namely Automotive, Engineering, Pharma, Electronics and amp, Lifestyle, Retail, etc. To expand its spectrum, Spoton combined itself with the 3PL company Raag Technologies and Services by buying its majority stake.

Key Features

  • Day-definite domestic services
  • Express logistics
  • Reverse logistics
  • Pan India Network
  • Industrial experience and a strong management team
WareIQ – Amazon-prime Like Logistics for Modern Brands in India

WareIQ, an eCommerce fulfillment company, empowers online brands with a superior-tech platform to compete with Amazon like service levels by bringing their average delivery timelines from 5-10 days to 1-2 days.

"With WareIQ, UTH is able to consolidate common inventory for all platforms and get much closer to the customer through access to WareIQ’s strong nationwide network of fulfilment centres, and last mile & hyper-local courier partners. We are excited about being able to offer same day delivery in several pin codes due to WareIQ."
- Samit Mehta, Founder, UTH Beverages

WareIQ – Your Trusted Logistics Partner in Guwahati

A lot must be considered when you are in search of the right logistics partner for your business. You must take into regard whether or not the company can offer you flexible logistics solutions that can cater to the constant changes in your business structure or not. Since replacing your logistics company every time is not a very sustainable solution. More so, you must compare these companies wisely based on who provides the best services at the most affordable price. 

Sometimes, third-party logistics companies in Guwahati that offer cheap supply chain services are not up to the standard of your business or the market entirely. Hence, the perfect combination of the best services at a minimum cost is essential. Further, your logistics partner must have a wide distribution network, with strong technologically enforced fleets, strategically located warehouses, and reliable infrastructure so that they can keep up with repeat orders and uplift your revenue numbers. 

Lastly, third-party logistics companies in Guwahati are rapidly welcoming and adopting the latest warehousing, transportation, and other supply chain management technologies along with a well-trained staff who can operate the same so that they can drive a seamless logistics operation for your business and, in turn, provide your customers, with the best experience they can imagine.

We have briefly listed how important it is to choose a reliable logistics partner for your business. Now all you need to do is create your shortlist while referring to the above-mentioned list of the top logistics companies in Guwahati and get your orders flowing. 

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Suggested Read: List of Top 10 Warehousing Companies in Guwahati in 2023 Providing Exceptional Warehousing and Logistics Services

Logistics Companies in Guwahati: FAQs

Supercharge your fulfilment with WareIQ now, contact our team.

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Upasana Das
Author

Upasana Das

Upasana is a content marketing analyst at WareIQ. She has more than 5 years of experience in content development and copywriting. Her key responsibilities include writing well-researched SEO-based blogs. Her niche of writing expertise includes supply chain, eCommerce, warehousing and fulfilment, and SaaS, among others.

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The government uses the tax accrued to fund various public services and projects, underscoring the importance of excise duty. When it comes to the rules and regulations, each country can have its own.  What is Custom Duty? You might be familiar with tariffs or import duties. That’s exactly the customs duty, which relates to foreign trade mostly. It is the tax levied on goods or services imported into a country by an industry or an individual. Every country will have its own rules for customs duty designed to regulate international trade, protect domestic industries, and generate revenue for the government. Ultimately, the importance of custom duty also lies in funding the government to develop public projects and services in a country.  Difference Between Excise Duty and Custom Duty AspectExcise DutyCustoms DutyDefinitionTax imposed on the production or sale of goods within a country.Tax levied on goods imported into a country.ScopeApplicable to goods manufactured and sold domestically.Applicable to goods entering the country through import.Point of LevyCharged at the manufacturing or production stage.Charged at the point of entry at customs checkpoints.PurposeTo generate revenue and regulate domestic industries.To generate revenue, protect local industries, and manage trade policies.Collection AuthorityCollected by government agencies from manufacturers or producers.Collected by customs authorities from importers.Calculation BasisIt can be ad valorem (percentage of value), specific (fixed amount per unit), or compound.Based on customs valuation, duty rates, and international trade agreements.Goods AffectedApplicable to domestically produced goods and services.Applicable only to imported goods.Rate DeterminantsRates depend on the type of goods or services.Rates depend on HSN codes, the origin of goods, and trade agreements.Additional ChargesMay include excise cess, surcharge, or other levies.It may include anti-dumping duties, countervailing duties, or safeguard measures.Exemptions/RebatesExemptions or rebates may apply to essential goods, exports, or specific industries.Exemptions may apply under free trade agreements or special economic zones.Compliance ResponsibilityManufacturers, producers, and service providers must comply with excise regulations.Importers must declare goods and comply with customs procedures.Impact on PricingInfluences the cost of domestically produced goods and services.Directly affects the cost of imported goods.Effect on International TradeDoes not usually impact international trade directly.Impacts trade by influencing import costs and promoting protectionist measures.Documentation RequiredExcise registration, invoices, and tax returns.Import/export documentation, bill of entry, and customs declarations.Refund ProvisionsRefunds may be available for exports or under special schemes.Refunds may be available for overpaid duties or under certain trade agreements. Importance of Excise Duty vs Custom Duty We must understand that the objectives of custom duty and excise duty are not just about taxation. They have a lot to contribute towards a country's economic and social development.  FactorImportance of Excise DutyImportance of Custom DutyRevenue GenerationRaises funds from goods produced domestically.Generates revenue from imported goods.Support for IndustriesIt helps local industries by regulating domestic production.Protects domestic industries by taxing imports.Control on GoodsRegulates harmful or luxury goods like tobacco and alcohol.Ensures quality and legality of imported goods.Economic StabilityIt helps manage inflation by taxing non-essential domestic goods.Balances trade by controlling import costs.Public Services FundingFunds government programs like education and healthcare.Supports border security and trade infrastructure.Environmental ImpactDiscourages production of harmful goods through higher taxes.Discourages import of environmentally damaging goods.Trade PolicyLimited direct impact but influences domestic markets.Implements trade policies like tariffs and free trade agreements. Types of Excise Duty & Calculation There are different types of Excise duties based on their application and purpose.  Basic Excise Duty: A standard duty applied to most goods manufactured within the country. For example, excise duty on the production of smartphones. Special Excise Duty: An additional duty imposed on specific goods, often for regulatory or revenue purposes. For example, on tobacco products. Additional Excise Duty: Charged on items such as luxury goods or non-essential commodities. For example, additional excise duty on high-end cars. Education Cess on Excise Duty: A small percentage of the excise duty is added to fund educational programs and initiatives, for example, on electronics. National Calamity Contingent Duty (NCCD): A duty levied to support disaster relief and rehabilitation efforts. NCCD imposed for funding rehabilitation in disaster-affected regions. Calculating Excise Duty Excise duty is calculated based on the value or quantity of goods manufactured within a country. It involves specific formulas and depends on the type of goods, their classification, and applicable tax rates. Ad Valorem Basis Excise duty is calculated as a percentage of the assessable value of goods. Formula: Excise Duty = Assessable Value × Applicable Excise Duty Rate Example: If the assessable value of a product is ₹1,000 and the excise duty rate is 10%, the duty is ₹100. Specific Basis A fixed amount is charged per unit of goods, regardless of their value. Formula: Excise Duty = Quantity Produced × Duty Per Unit Example: If the duty is ₹5 per litre and 1,000 litres are produced, the excise duty is ₹5,000. Compound Basis A combination of ad valorem and specific rates is applied. Formula: Excise Duty = (Assessable Value × Rate) + (Quantity × Fixed Duty) Types of Custom Duty & Calculation Basic Customs Duty: The standard tax imposed on goods imported into a country, calculated based on their value. Example: Duty on imported electronic devices. Countervailing Duty (CVD): Aimed at neutralising subsidies provided by the exporting country, this duty ensures fair competition for domestic industries. Example: CVD on imported subsidised steel. Special Additional Duty (SAD): An extra layer of tax added to specific imported goods to maintain balance in domestic markets. Example: SAD on luxury items like premium watches. Anti-Dumping Duty: Enforced to prevent imported goods from being sold at unfairly low prices that undercut local businesses. Example: Anti-dumping duty on underpriced imported steel. Safeguard Duty: A temporary measure to protect domestic industries from a sudden surge in imports. Example: Safeguard duty on agricultural imports during high domestic production. Preferential Duty: Lower or waived duties applied to imports from countries under special trade agreements. Example: Reduced tariffs on goods from free trade partners. Protective Duty: Designed to support emerging domestic industries by discouraging foreign competition. Example: Duty on imported solar panels to boost local manufacturing. Education Cess: An additional charge on customs duties allocated to funding educational initiatives. Example: Cess applied to imported educational materials. Integrated Goods and Services Tax (IGST): A unified tax replacing multiple levies, applicable on imported goods. Example: IGST on machinery brought into the country. How to Calculate Custom Duty? Customs duty is calculated based on the assessable value of imported goods and the applicable duty rates. Here's the process: Determine the Assessable Value The assessable value includes: Cost of Goods (FOB Value): Price paid for the goods. Freight Charges: Cost to transport goods to the importing country. Insurance Charges: Cost of insuring the goods during transit. Assessable Value = FOB Value + Freight + Insurance Apply Basic Customs Duty (BCD) Calculate the duty using the assessable value and the BCD rate. Basic Customs Duty = Assessable Value × BCD Rate Add Additional Duties Include applicable duties such as: Countervailing Duty (CVD): Levied to offset subsidies. Special Additional Duty (SAD): Imposed on specific goods. Anti-Dumping or Safeguard Duty: Applied in specific scenarios. Calculate Integrated Goods and Services Tax (IGST) IGST is calculated on the total of assessable value, BCD, and other duties.IGST = (Assessable Value + BCD + Other Duties) × IGST Rate Add Other Charges Include charges like Education Cess or specific duties based on the nature of the goods. Calculation FOB Value: ₹1,00,000 Freight: ₹10,000 Insurance: ₹5,000 BCD Rate: 10% IGST Rate: 18% Assessable Value = ₹1,00,000 + ₹10,000 + ₹5,000 = ₹1,15,000BCD = ₹1,15,000 × 10% = ₹11,500IGST = (₹1,15,000 + ₹11,500) × 18% = ₹22,770Total Customs Duty = ₹11,500 + ₹22,770 = ₹34,270 Customs duty calculations can vary based on agreements, exemptions, and special duties. You must always refer to current tariffs and rules prevailing in a country. Related read: Import Duties and Customs Clearance in India for International Brands WareIQ: Powering Fulfillment and Shipping for eCommerce Growth WareIQ is a Y-Combinator-backed eCommerce full-stack platform offering multi-channel fulfilment for D2C, marketplaces, quick commerce, and B2B businesses. The Advantage of WareIQ Pan-India Fulfillment Network: Seller Flex and FAssured compliant centres across 12+ cities with last-mile delivery to 27,000+ pin codes. Tech-Enabled Solutions: AI-led inventory planning, plug-and-play integrations for multi-channel fulfilment, and returns QC to eliminate marketplace claims rejections. Quick Commerce Support: Regional inventory placement and timely dispatch to platforms like Blinkit, Zepto, and Instamart. Premium Seller Enablement: Rapid marketplace launches with operational and compliance support for cataloguing, GST registration, and APOB approvals. Smart Shipping: Minimized RTOs, precise delivery options, and branded tracking for an enhanced customer experience. With WareIQ, businesses can streamline operations, reduce costs, and scale efficiently in the competitive eCommerce landscape. Closure Exploring the difference between excise duty and custom duty is non-negotiable for businesses. But managing them efficiently is equally important. B2B companies, particularly manufacturers and importers, should invest in robust compliance tools and partner with reliable logistics providers to streamline tax processes.  Allow for regular audits and stay updated on regulatory changes to prevent penalties and optimise cost management. Onboarding expert advice promises your operations to align with tax laws. After all, sustainable growth in a competitive marketplace is the need of hour. Suggested read: Vendor vs Supplier Key Differences and Their Impact on Supply Chain Management FAQs What is the custom duty rate in India?The peak customs duty rate in India is currently around 10%, representing the highest basic duty applied to the majority of imported goods. Additionally, a Social Welfare Surcharge of 10% is levied on the value of goods. It further contributes to the overall import cost for businesses.What are the types of customs duty in GST?At present, under GST in India, some customs duties are included in IGST. They are Countervailing Duty (CVD) and Special Additional Duty (SAD). However, Basic Customs Duty (BCD), Anti-Dumping Duty, and Safeguard Duty remain separate and are still applied on imports.What is the primary difference between excise duty and customs duty?The primary difference is that excise duty is a tax on goods manufactured within a country, while customs duty is a tax on goods imported into a country from abroad.Is GST applicable on customs duty?Yes, GST is applicable on customs duty in the form of Integrated Goods and Services Tax (IGST).

February 03, 2025
Commercial Invoice: Importance, Components, and Best Practices [2025]

Commercial Invoice: Importance, Components, and Best Practices [2025]

A commercial invoice is a legally binding international trade document facilitating smooth imports and exports. The importance of the document can’t be overemphasized. From facilitating regulatory compliance and smooth trade to resolving legal disputes, a commercial invoice has a much more significant role than apparent. While a seller must prioritize preparing a comprehensive commercial invoice, a buyer must insist on obtaining it. Knowing the various components, detailed role, format, etc., is imperative. What is a Commercial Invoice? A commercial invoice is a legal document related to a transaction of goods between sellers and buyers. It is prominently used in international transactions for customs clearance and calculating duties. A commercial invoice for export and import contains all details relevant to a global transaction, including the description of goods, quantity, cost, terms of payment, and shipping-related info. A proforma invoice is provided to the buyer beforehand as an estimate to outline the terms before finalising a sale. In contrast, a commercial invoice is the definitive document once the sale is completed. It is generated when the shipment is ready for delivery or has been delivered. When is it Required? While a commercial invoice is required in many scenarios, it is crucial in international trade. Whenever you’re exporting goods to a foreign country, you need to prepare a commercial invoice for the buyer. If you’re importing goods into your country, the supplier will provide the document. At the time of cross-border shipment, goods need customs clearance. Whether it is sea freight, air or road freight, your goods can’t pass through borders without customs clearance. A proper commercial invoice for export and import is necessary for hassle-less clearance. Any irregularities can lead to delay, penalty or even seizure of goods.  In the case of financial record keeping and legal disputes, a commercial invoice is an important part of the documentation. It can resolve any false claims for all the parties involved. Components of a Commercial Invoice The main components of a commercial invoice format are: Details of the goods in the shipment: Quantity Weight Value of goods Information related to the buyer and seller of goods including name, address, tax information, and contact details. Mode of payment and delivery of goods. Country of origin Mode of transport. Destination country, export route. IEC Code and GSTIN (Tax ID and exporter’s registration ID) Related information to obey legal and regulatory compliance. Role of a Commercial Invoice A commercial invoice contains essential information about goods and pricing terms. However, it also has a significant role in enforcing and safeguarding the interests of all stakeholders.  Proof of Transaction Foremost, a commercial invoice is proof of a transaction between a seller and buyer. It is formatted to be a legally enforceable document, divulging all information related to a sale's quantity, cost, and conditions. It can be effectively used to resolve any disputes or legal lawsuits. Documentation Commercial invoices in shipping are an integral part of the documentation in import and export transactions, containing every relevant detail. Customs Clearance When importing goods into a country, obtaining customs clearance is impossible without a proper commercial invoice in shipping. Your goods may be delayed, fined, or even seized if this document is ambiguous. On the other hand, it allows them to check the contents of the shipment, and calculate duty and taxes as per the local laws and regulations. Proof of Payment At its simplest, a commercial invoice is the proof of payment between a seller and buyer. A buyer must keep it until the relevance of a transaction is no longer helpful. Sellers can also use it to remind buyers about payment dues, facilitating smooth customer relationships. Regulatory Compliance When goods are under domestic transportation or crossing borders, they must follow specific trade laws and regulations. In the case of international shipments, foreign trade laws and regulations could involve many nuances. A commercial invoice, in both instances, contains all the information related to regulatory compliance. It assures authorities that trade is happening lawfully and procedurally. Fraud Protection By virtue of having every transaction detail on record, commercial invoices prevent misunderstandings and fraudulent claims by all stakeholders involved. Whether it is about the type, cost, or condition of goods or a change of transaction, there’s always reliable, documented information to serve as insurance against false claims. Suggested read: Return Fraud Prevention A Commercial Invoice Format A well-structured commercial invoice in shipping is essential for smooth business operations, especially in international trade. Here’s what a sample commercial invoice format should include: Header Section Company Name and Logo: Clearly display your business identity. Invoice Title: Label the document as "Commercial Invoice." Invoice Number: Assign a unique reference number for easy tracking. Date: Include the date the invoice is issued. Seller and Buyer Details Exporter Information: Include the name, address, and contact details of the seller/exporter. Importer Information: Provide the buyer’s details, including their full name, address, and contact information. Tax Identification Numbers: Add relevant tax IDs (if required). Shipment Details Consignee Information: Mention the recipient of the goods if different from the buyer. Shipping Method: State the mode of transport (air, sea, road, or rail). Port of Loading and Discharge: Specify the origin and destination ports. Delivery Terms: Include Incoterms (e.g., FOB, CIF, EXW) to define responsibilities. Description of Goods Item Details: Provide a detailed description of the goods, including quantity, weight, and unit price. HS Code: Include the Harmonized System Code for customs classification. Total Value: State the total value of the goods in the agreed currency. Payment Terms Payment Method: Specify the agreed method of payment (e.g., bank transfer, letter of credit). Due Date: Mention the payment deadline, if applicable. Additional Information Reference Numbers: Include purchase order or contract numbers, if relevant. Declaration Statement: Add a statement certifying the accuracy of the information provided. Signature: Include the exporter’s signature for authenticity. Footer Section Company Footer Details: Provide contact details, company registration number, and any disclaimers or terms. Bank Information: If payment is pending, include bank account details for remittance. Difference Between Commercial Invoice and Tax Invoice AspectCommercial InvoiceTax InvoicePurposeUsed for recording sales, mainly in international trade.Used for documenting tax-related transactions.UsageThis is for customs clearance and export/import processes.For domestic transactions and tax compliance.Details IncludedBuyer and seller info, goods description, and price.Includes tax details, buyer and seller info, and invoice number.Tax InformationDoes not show a tax breakdown.Specifies taxes charged and tax rates.Legal RequirementRequired for customs and international shipping.Required by tax authorities to ensure compliance.Record-KeepingTracks sales and inventory for accounting.Maintains tax records and helps claim input tax credits.ApplicabilityPrimarily for international transactions.Mainly for domestic transactions with taxes.ComplianceMeets trade regulations.Ensures adherence to tax laws. Best Practices to Follow Following the best practices to create a commercial invoice for export and import is non-negotiable. Remember the below aspects, when creating the document.  Maintain Accuracy: When creating a commercial invoice, double-check all details, including product descriptions, quantities, and prices. Match the information with purchase orders and shipping documents to avoid discrepancies. Use Clear and Consistent Formatting: Keep the layout simple and professional to make a commercial invoice readable. Use consistent fonts, spacing, and alignment to make the document look polished. Include Complete Information: Provide all necessary details, including buyer and seller information, shipping terms, and payment details. A Harmonized System (HS) code for customs classification must be distinct. Align with Regulatory Requirements: Ensure the invoice complies with the laws and regulations of the exporting and importing countries. Include any mandatory declarations, tax IDs, and certifications required for customs clearance. Specify Delivery and Payment Terms: Clearly outline Incoterms to define the responsibilities of buyers and sellers. Include payment terms and due dates to avoid misunderstandings. Use Technology: Use invoicing software to automate the process and minimise errors. Save and share digital copies in universally accepted formats like PDF. Maintain Professionalism: Use your company’s logo and branding to reflect your identity. Ensure the document is free of typos and grammatical errors. Provide Contact Information: Include contact details for the buyer and seller to facilitate communication. Add customer service or support information also. Retain Records: Keep copies of all commercial invoices for tax filing, audits, and future reference. Organise invoices systematically to streamline your accounting processes. Stay Updated: Regularly review and update your commercial invoice template to comply with changing regulations. Stay informed about the latest trade requirements and industry standards. Also check - WareIQ Standard Operating Procedure for Inventory Management Excellence WareIQ: Redefining Fulfillment and Shipping WareIQ is a Y-Combinator-backed eCommerce platform offering end-to-end fulfilment solutions across D2C, marketplaces, and B2B channels. With a pan-India network of fulfilment centres in 12+ cities, WareIQ ensures seamless operations. We provide compliance with Seller Flex, FAssured, and other marketplace requirements. Our platform integrates with marketplaces (Amazon, Flipkart), D2C platforms (Shopify, Magento), and ERPs, enabling multi-channel fulfilment and AI-led inventory management to reduce stockouts.  WareIQ’s innovative shipping solutions minimise RTOs and provide next-day delivery options. All this in a cost-effective and reliable manner. Simplify your eCommerce logistics with WareIQ’s tech-driven solutions for inventory planning, returns management, and seller enablement. It is tailored to elevate your business. Conclusion A well-prepared commercial invoice does more than ensure regulatory compliance; it streamlines trade transactions by fostering trust and transparency. Beyond the basics, consider integrating digital solutions like blockchain-based invoicing for added security and traceability in international trade.  Automating invoicing processes with AI tools can reduce human error and speed up operations. A focus on innovation in invoicing improves efficiency. However, it also strengthens partnerships and enhances customer satisfaction in an increasingly competitive global marketplace. FAQs What is the difference between a commercial invoice and a tax invoice?A commercial invoice is a seller's bill detailing the value of imported goods for customers. A tax invoice specifies the amount charged for goods or services issued by registered dealers or service tax providers for tax purposes.What is a commercial invoice for customs?A commercial invoice for customs is a legal document proving a sale transaction between a buyer and seller. It is used for customs clearance and helps assess duties and taxes payable on imported goods.What is the need for a commercial invoice?A general commercial invoice is important for customs clearance. It acts as proof of transaction and supports financial accounting. By documenting key details of the sale, it ensures compliance with trade laws and protects against fraud.Who issues a commercial invoice?A commercial invoice is issued by the seller or exporter of goods. The end consumer can use it as an evidence document for future reference.

January 31, 2025